good evening everyone I'd like to call to order the February 13th 2025 business meeting of the cro envirment item 1.2 Pledge of Allegiance One Nation God indivisible withy and justice for alled AC here approves the agenda as presented so moved second on the question all in favor I oppos abstain motion carries item 2.1 the president's report do you want to introduce yeah thank you honor good evening everyone as many of one of the recent scheduling Innovations at C has been the start of what we're calling tiger day which is an opportunity for the entire School Community to come to together to share in some wonderful common experiences as faculty get a chance to innovate and collaborate together and during the most recent Tiger day the entire student body was the opportunity to hear from some of our outstanding young C performers and the group we have here tonight objectively killed it during the last tiger day so Mr Campero and Mrs bian we're honored to invite them to be here tonight and we are so incredibly thrilled that you're here to share some of your talents with us so first I'd like to introduce Donald and Jake SV Donald's in Mrs strat's class in fourth grade and Jake's in Mrs Baker's class in first grade come on up gentlemen thank you for being here then p [Music] let [Music] you don't their better themselves great job great job thank you so much and next from third grade Mrs wi's class ion Miller I I said okay F today I'll take the SE dish then I the kitchen door the was a fish I there anyone working on be no he said at me oh no said I saw this ma the ice cre2 ice the all to the ice Rock said the ice [Music] man then snar ands and grow and and wh house and go ice cream stand2 flavors ice cream so then I went home crazy Donald and Jake s M Str is B Walter's class and Adeline Miller Miss bl's class we reached out to assistant P Craig cero who let us know that Donald and Jake are a brother Duo Donald plays the ulary and Jake being I mean sorry play the harmonica Donald loves The Beetles and when Donald was taking left Let It Be was the first song they learned to play that's why he chose this piece says he likes singing with his brother sometimes they even can make up their own songs we would love to hear and again who told Adine enjoys reading poetry and she chose these poems because they were about food they were plenty and they were a little weird and she feels like she can connect with this Char as that's amazine thank you so much for being here tonight if we're sharing these Report with I can only imagine the excitement that all of your fellow students felt at C during this exciting time at U during tiger day when you're able to do this for them thank you so much for being here but we know you have to get up early tomorrow school so we hope to continue to do this in the future thank you we hope to continue to do this in the future with some of our recognized students to highlight student achievement in our schools coming up we have some great achievement happening with our art students both the Scholastic he Award winners and C CHS students featured at the Kona Art Museum and the CL Securities Council Wharton Global investment competition team a globally recognized highly competitive program our second consecutive year this you're making it into the semi-finals of the top 50 teams among 1,800 submissions from around the world good luck to the team as they AG to hear regarding advancement you want y so there are two open seats for our Board of Education trustee I'll let our I'm sorry yeah oh I'll let our district clerk Denise Pia some information regarding upcoming days thank you thank you like Anna said there are two School Board member positions to be filled by election to be held on Tuesday May 20 information on the school board experience qualifications that are necessary for prospective candidates and candidate packets are available on our website in both English and Spanish please note that while 25 signatures are required for nominating petitions candidates are encouraged to get a few more signatures in the event that some of the nominating signatures are found to be invalid candidates must submit expenditure statements at three points April 21st May 15 and June 9th Westchester clam School Board Association provides a free workshop on April 7 2025 if you visit their website it's it's linked here as well registration is available in English or Spanish any further questions please contact me so in addition our board will hold two information sessions for perspective members to be held before our V meetings thank you to Sarah and Anica for creating these events the first will be held on Thursday February 2 7 from 6:30 to p.m. and the second will be held on Thursday March 27th again from 6:30 to 7:30 p.m. the location somewhere in C Harman High School to be detered given all the construction and cl changes but we will definitely get that information on the plug so at this time it has been the custom of this board to allow sitting members to publicly announce their intentions to run for the current scene so I'll ask Shir you'd like to make a comment now yeah I is this thing on yes is okay thanks Anna and I do intend to run for another term on this amazing School Board this board of education and I just say two very brief things one is that I believe that democracy happens in spaces like this right and and I would be honored to continue to engage in this process I've learned so much from this school board and every member in it and in members of the administration the public Etc so and the second thing I would say is that I think I love elections I think elections are wonderful opportunities for dialogue debate and expression of vision and so I'm excited about that element of our Civic engagement process as part of the school board and running for school board so just excited about that part of it that that dialogue and that debate so I I I am going to run and I would be honored to be reelected but we'll see and and I think that just want to thank everyone in this space for everything that the school board does I know that so much of the nitty-gritty that we talk about is U really what makes up what we're all working towards right which is our young people in our school so really appreciate the opportunity to run again and I don't know that's it thanks thank you doesn't feel like it's actually been 12 years but it has and it has been my honor and U pleasure to serve on this board for that time but I've decided that I will not be seeking reelection this year and there are a couple of reasons for that one has to do with changes in my own personal life that are that demand more of my time another is that I sort of feel that after 12 years it's time to pass the Baton onto a younger generation of potential school board members my kids the the youngest of my kids graduated now six years ago and I believe that it may be time to consider that and make some space for a candidate that I feel that could step into my shoes step into the board and make a difference with Newfound energy and excitement and work together with this board bringing some new ideas and learning some old ideas and continuing to do what I've strived to do for the past 12 years which is to do the business of the children of our district because that's really why we're all here it's why I always wanted to be here was to make make sure that each and every student got an amazing education that is always a job that is and a task that is is never done it is always evolving and I look forward to seeing what the next sitting board members will do with it thank you than J I just want to say I want to thank you for your generosity of advice support and thoughtful counsel over the years I've had the honor to St with you as a trustee I'm there to sad that I won't be sitting here with you going forward but I'm better for having sat alongside you so your commitment to students with always very apparent and your tenure will be spoken up with fondness and respect for your hard work and service thank you so much 2.2 hearing of the public part of the monthly business meetings the board of education is chosen to provide an opportunity for community members to share brief comments during hearing of the public sessions regarding issues affecting our schools and an effort to be efficient and productive comments particularly on agenda items are welcomed individual speakers will be limited to 3 minutes speakers should State their name and and Har School District address and all comments must be addressed to the board and trustees comments about a specific person staff student or C har and District resident are prohibited items item one meetings and public meetings and although this board and staff does a terrific job in terms of promoting individual meetings of the board some committees do a lousy job of scheduling the meetings and I've noticed in certain committees have been a pattern for the last month of scheduled meetings at the last minute that means you hold meeting the day after you posted because I honor your calendar religiously I think that should be reformed you should do a little little bit of advice to your committee chairman about these last minute schedulings because you're not infection MERS you effect members of the public it two might be a good idea to have an agenda for these committees second I've always thought it was a great idea to have a separate Schoolboard election in that as a tri game you keep things separate you address the issues regarding education loc Etc which we do I weed to have that for the village board we should go back to that and in the future we're going to have petition Drive in cro and move the elections Village elections back to March where belong so that people can address the major issues that affect this vill as supposed to have national elections State elections judicial elections which have nothing to do with the V and that's part of the problem we've had with the great animosity between parties in this Village because particular party intentionally knew those election November would to be mixed up with all that stuff and because of the voter registration they would win every time I with many of the climate initiative failures Over The Last 5 Years be windmills in theant now 300% of what supposed to cost whether they're West shifted power grid costs which are supposed to be green friendly which now 20% sometimes more than there would be the electric company that you should examine your curriculum to see if the items in that curricula in terms of climate and energy don't don't J with reality and pure propaganda which I've seen some in this school district last item there are certain controversial subjects that this board has to address I'll give you one we all know about the interment of 110,000 Japanese citizens during World War II we do not know the Japanese first of all we do not know how many Japan we do know how many Japanese were returned to Japan during the war because they were enemy UNS and we do not know that we to discuss the fact that what the Japanese Army did in China to the chin Chinese people where they murdered millions of them and engaged in cannibalism exhibit a as the rap and aning so we should have and I and I don't see it in your history system we should have balance and thoughtful and for maybe we should hire a more experienced English hi can you hear me my name is Erica lden I live at penville adenu I'd like to thank Board of Education president an for mentioning earlier in this meeting that the croen Harmon High School croon Securities Council made the semi-finals of the Wharton Global High School death competition as an alumni of Corell University's SC Johnson Graduate School of Business I cannot express how prestigious this competition is for high school gr per High School is now amongst the top 50 teams out of the original 1,800 teams from around the world C Harmon High School is now competing amongst the top 50 prestigious schools around not just the USA but also the world and including such schools as ston High School Deerfield Academy friends Academy New York the pingry school gly school the Harker School rles Institution in Singapore Shanghai American School China these are all incredibly prestigious institutions which I'm sure you're aware of I fully expect our school district to heavily publicize this amazing accomplishment across all of our PR and media Platforms in addition I certainly hope there is a PR strategy implemented to cover croen hermit High School's croen Securities Council as they continue to compete in the semifinals secondly I received the superintendent report earli this afternoon and I couldn't figure out why it did not mention highlight or discuss anything academic what is going on here every superintendent report should be addressing our academic standards I would really like to know or hear from someone on the board from this specific topic about academic standards appearing in our superintendent reports each and every time thank you within the next 72 hours thank you is there anyone else for hearing that close it 2.3 to bring this report thank you honor again good evening again everybody I want to Echo first on his comments about Josh and Theo that has been continu be an honor to serve this community with you and thank you for continuing to be such amazing stewards of of this amazing so thank you very also want to thank again Donald Jake and Adine for sharing their talents in this setting with us tonight Paul agreed that it's it was actually much less nerve-racking performing in front of 587 of their peers at the end of last week but one of I think a joyous moment in a and a reminder of why we all do this work so thank you again for sharing your talents with us I thought i' begin tonight since the board time with the last work session last week discussing their goals I thought I would take a couple minutes to share the my thinking around mine for 20125 and great thank you for spending the time as always in putting together the presentation so I want to begin just by sharing kind of my broad thinking around essential themes related to these goals as they are of course interrelated with but slightly different than District goals building goals and board gos and so for me U it's fundamentally about how these five areas help me to focus my thinking around how we Implement a vision map getting the system and think differently Beyond single year trajectory and goals and how we started thinking from a multi-year perspective and looking longer term about continuing to shepher the work at a vision map here in years to come and then of course aign with and and a common I think theme around district and building gos as it rels to to the thing so five goals which might were maybe one or two more than I would normally like but I think this is an exceptionally complex and important time for us as a system and so I think all five of these are are essential for for my office and system to be thinking about first is thinking about leadership related to the reenvisioning and enhancement of professional learning in the system again all of these are multi-year thoughts and and aspirations to me this is really fundamentally about the idea of Faculty learning with and from each other right and and furthering paradigm shift in the system that takes us from a system that thought mostly externally about where professional learning came from and shifting that toward the idea that the most valuable longlasting professional learning comes from colleagues learning from other colleagues and so how we create a system and a culture where that is a fundamental part of the exper colleagues and not just new colleagues in the first and second year so obviously this year we've implemented what is a first part district and a colleague and faculty driven and led study groups and so a lot of time for many people has has gone into the thinking in the implementation of those and so obviously we want to be involved now in the regular review of those and taking a look at where they can go and how we continue to grow those with our colleagues from the CTA we've done a tremendous amount of work over the past couple years and we'll continue to in reimagining the new teacher Academy program we really see that as making good on a promise that we make to all new faculty as they enter our system and when we talk about wanting genuine collaboration and creativity and innovation in the system we need to make sure that their initial profession learning experiences reflect that so there's been some real Paradigm shifts in how that how that program includes for new faculty and so we want to support the continued work with with Jenny and Eric at PBC who do such a phenomenal job of making that program come to life as I think the community also hopefully well knows with regard to annual professional performance review we're one of two out of approximately 700 public school districts in the state that have received a variance from the state to think differently and innovatively and creatively by abpr so in obviously we want to continue to make that a driving force behind how faculty feel about thoughtful risk taking and their continued professional growth in their trajectory of improvement as professionals and so want to continue our good work and thinking around that we have also spent some time and we continue to spend time thinking through and then implementing a different Paradigm for summer curriculum development in Prior years it's been kind of a a free-for-all in terms of what area faculty were prioritizing at an individual department or building level I think that served the system well but as we think about how we can more systemically implement the vision map what we're shifting to is prioritizing those specific District goals related to The Vision map and how they then align with Summer PR so for this summer it'll be designing and implementing interdisciplinary and Cross grade level learning experiences Master scheduling Innovations and assessment and gr as well as other District priorities the board knows related to things like science and math curricul so by communicating with the faculty that those are the areas we're going to be most systemically supporting we think that that will then better align the longer term goals of the of the system with how we spend that valuable summer time with our faculty in promoting their development and finally obviously we want to continue to develop and refine the pedagogical coaching model looking potentially through some up upcoming budget conversations to think about how that can look at PVC the coaching model comes up in some other goals as well but that's been over the past couple years part of a real again C change in how we think about professional learning in the system and creating those kind of systemic embedded longer term professional mentoring and modeling for faculty that would be goal number one these are no particular second reenvisioning the district committee structure to engage with our parent and family and family community the committee structure as I understand it certainly predates me I think by several years perhaps two if not more strategic plans so what's happened is the system has had kind of standing committees for many many years and while that I think served the system well for a long time what tends to happen when that occurs is that there's some staleness and lack of innovation that occurs because the vision changes for the system and go from here are the things we're prioritizing to conversations about what do you want to prioritize and that's when kind of the system loses its focus sometimes the Committees lose their focus and their energy and so in thinking about that structure with our team what we're looking for is to develop a structure for our multiple stakeholder groups families parents students and faculty to come together as what we would Envision kind of more ad hoc work groups where it might be a specific group focused on the element of the vision map related to assessment and feedback or interdisciplinary course design or Master scheduling Innovation so that as you sign up for this exactly what the work's going to be it's prioritized around what the district's vision is and then it can be modified from there based on where the vision map heads but it's it's a I think a fundamental shift in how we think about the committee structure and one that would kind of first involve bringing back together the vision the team that put together the vision map to begin right it's been amazingly over two and a half years now since that process began and so we think as a team the time is is right to bring that group of great thinkers back together with some new students maybe Isabelle we might follow you for that you graduate to see where we are to brainstorm and thinking about what's our next level of work related to The Vision map and then to use that process to develop and think through some of those ad hoc committee groups and help to Define priority areas for that work going forward and then thinking about methods for sharing that work more broadly with the school district community so it doesn't just live in those rooms but has a a broader impact on the system in general goal number three is thinking about we've talked about this related to a district goal as well how do we like the people around me will say I say this too much shift from three great schools to one amazing School District right there are times when we're both of those things and in general I think there's a Continuum in school systems about how much of the work of the system is driven by the district office or by one or two offices within district office and on that Continuum we've always trended toward what allows for kind of building level autonomy and principle and faculty autonomy and that is a wonderful thing and something we want to continue what we want to make sure though is that there are those Ties That B especially as we think about the vision map that as the buildings implement this work they're implementing it in a way that feels authentic to them and developmentally appropriate to them but still is aligned with those themes so for example pedagogical coaches as we know exist in two of our three buildings right now that model looks different in this building in C but it has a couple of fundamental properties that are developed by the entire team and so those proper are that we wanted to make sure that every pedagogical coach had their foot remain in teaching mean were still at least a part-time teacher in addition to being a coach and then in addition every faculty member had access to a coach at some point during the school time and so while C's model looks different than the high school's model in that way it works for both buildings but not aten right in some systems they would demand that the coaching model look the same in every building we aren't that system proud of that but fromis standpoint we want to make sure especially we developed PBC model they hading middle school specific model or with those same foundational characteristics builting same thing as the boarding Community have seen with our Master scheduling whether it's tiger day the house system the zero period of PVC or what you've heard about and will be coming in 25 26 at the high school those are different scheduling Innovations but still the cohesiveness of each of those buildings is involved in discussions about how the master schedu can help to drive innovation in the system so that work actually isn't insignificant in a system where you have passionate and thoughtful leaders who want to be able to move things in their own Direction and have their own priorities it takes a fair amount of work for us to make sure that everybody's on the same page at least philosophically and then allowing for some pretty broad guard rails for our building leaders and faculty to innovate with fourth goal is developing leadership capacity across the system I feel incredibly passion about this one I think this is when we think about why districts don't innovate long term and why directions in districts change so often why you don't never see really long-term fundamental change in public schools it's because the leaders change and because there isn't often a lot of focus on developing internal leadership capacity with people who share that same vision and so we have been are continuing to spend a good deal of time identifying faculty members and members of the leadership team who share the vision of the work that's been happening here over the past few years encouraging them to get into leadership programs encouraging them to continue to advance their own impact in the system providing I think some really thoughtful mentorship coaching and Leadership opportunities for them and this involves faculty from across the system who are exceptional in what they do and want to contribute in a broader level in the future and see of course the desire to jwi find ways to keep that kind of talent here and additionally we think about members of the leadership team who are here and part of the the work now how do we help get them out of what in some cases are real silos right there's a lot of systems the function of district office and the function of building leadership are really different things and so decision is going be a district office without principles decision get made by principles without other principles district office whether it's hiring instructional decisions so we've I think challenged a lot of that and now do hiring for example as much bigger administrative teams we talked about that last year beginning at C where we had High School administration district office administration working as a team throughout the entire hiring process at CBT that worked so so well that we're now going to do that across the system and it puts leaders in places where they get a chance to learn from each other a lot about teacher elbow to Elbow collaboration this is what we see as administrator elbow to Elbow collaboration learning from each other contributing to the work of each other's buildings or departments and growing in front that having some really really rich discussions about one of the other things we've changed for this year that we want to kind of see how it works in the system is when we have building level meetings with principles and assistant principles used to John and I with the principal and assistant principal now we bring a whole team of people together once a month with some really robust agendas and it allows us to kind of challenge each other's thinking to advance each other's philosophies and then to come to consensus around ideas that we can all go out and support and contribute to and it allows for some more of that cohesiveness in the system because what happens at PVC very much affects what happens at chhs and and across the system and so principes need to not only know what's happening but be a part of developing that philosophy be in the room those kind Sation are happening and it allows for kind of conversations and presentations see work sessions but more importantly what happens in the system itself I had a chance to attend a recent parent meeting at C where they were talking about tiger day and that was a very effective presentation one of the things that was most meaningful to me was Carri and Craig were able to stand in front of those parents and say Here's what this looks like at py here's what this Innovation looks like at chhs this isn't solely a c Innovation this is how the entire K12 system is thinking about this work and I think it's important from a leadership standpoint for our principes to be able to do that but also for our parents to be able to understand that their kids are moving through a system where there is a similar cohesiveness and philosophy and it comes because of these kinds of of effs and finally thinking again this is kind this is a muscle that a lot of systems don't utilize very much but thinking about things in a multi-year trajectory there's so I've said it many times there's so much Whiplash in systems where every late August or September everyone comes back and says okay what are we doing now let new and so how do we have to change our thinking about the system every 10 or 12 months and you can't get long-term growth in a system when that's the philosophy so what we've done over the past couple years and now I think we continue to push harder on is everything we do needs to be in the context of what's next and what what does this allow us to think about in terms of the next step in the system goal setting building goals as you've seen District goals my goals was thrilled to hear the board thinking about that same way longer term goal setting not September to June but September through June of two and three years from now right us always being able to say we can Envision a time when and then finish that sentence so the faculty the community the staff the students know where it is we're heading agree or disagree is a different conversation but at least there's Clarity around what the vision is U as well as class development and budget planning you'll hear a bit tonight but I think certainly more through the rest of the process about multi-year thinking around the budget end you hear from the high school PBC and C about their curricular planning their class planning it's always in the context of multi-year thinking so all of these things I think thematically are about trying to get genuine longev in the system and continue the momentum that's been built here over the past many many many years harness it thoughtfully and then questions on those want to ship to the next one thank you sir okay so as always it's my pleasure and honor to get a chance this I'll do it quickly tonight because of how many other things we have on your agenda highlight some of the phenomenal work that our students and student athletes student musicians student performers are engaged in and involved in beginning with the ml Day of Service which is a first time event at chhs coordinated by a number of different members of The Faculty I want to make sure I I give them all credit Kirby mosenthal Pam Morrison Carrie Tracy Jody burer Amy anelli Zohan adim and Stephanie Southwick who came together with idea that we would utilize that moment in time of Martin Martin Luther King Jr holiday to engage with interested students around concepts of service learning about Martin Luther King Junior's Legacy and then beginning to plan and develop a service project that will come to fruition in the spring and so we think about students as As Leaders as advocates as part of building a better J it sounds TR but it true sounds TR but it's true a better future for for all of us these are the kind of of opportunities that we want to make sure that our young people have so I give tremendous credit to those faculty members and to those students we got they had a chance to spend some of the time that day at the croing library and doing some planning and some good learning and we can't wait to see what the fruits of that labor bear for all of us this spring also had a chance to attend the chhs Winter concert which took place in the gym as we know as the Auditorium reaches its U the conclusion of of the work there I frankly was a little concerned about the Acoustics but I thought our kid sounded phenomenal they sounded great so great credit to them to Sarah O'Brien of course to Michael katsman to Jaz Zante made the best of a challenging situation it was a really really great night of some wonderful musicianship and a wonderful turnout and support for our tiger students so thank you everybody involved in that also wanted to give a quick shout that to our Athletic program Tiger basketball camp and weight training Christine Drago continues to do an excellent job in trying to build programs from kind of the ground up meaning the elementary school up and creating opportunities for young tiger students in our community to look up to student athletes at PBC in the high school and say well I would love to be a basketball player like them someday I'd love to be like Vin Flynn or gwent and have an opportunity to look at at kids and and think I want to be a part of that kind of team environment when I'm when I'm older that's how you build programs and this is a a wonderful defent beloved so thank you to Christine to our coaches to our student athletes and to our young Tigers and their families for for being a part of that also of course the the system celebrated Lunar New Year another great kind of cross building collaboration where students from our Mandarin program visited C to teach some of our C students and me I think they taught the students much more successfully than they taught me but some some challenging Mandarin Chinese writing but really is an exciting day for for our faculty and staff and students to get a chance to celebrate that holiday also had the chance to attend the second annual as is the collaboration between Tracy F and Rob Kean second annual science research Symposium similar theme to the idea of what we just discussed in terms of Athletics helping younger students in the system to be able to look up to the work and the work ethic of students who are above them in the system and that's how you grow for example in this case the the science research so this was a great opportunity for our high school students to get a chance to practice their presentation in front of some really engaged young people and answer some some questions in real time from peers and for our students at PBC to learn from our high school students about some stunningly complex research once again it's just it's amazing what our kids are involved in learning and it's always a challenge for me to try to figure out how to ask intelligent questions same of these kinds of incredible incredibly complex topics so thank you again to Tracy and to Rob H for their collaboration for taking this thoughtful risk last year and then growing it this year this I think undoubtedly will become a regular part of the the system now also had a chance to to celebrate I want to congratulate Henry and Jonathan two section one Wrestling champions outstanding job by both of them as and to the entire wrestling team and to coach pello also the ski team Gabby and Kai Kai's in my chat shout out to the Walker Drago chat great job I was them competing in sectionals for a spot in the states and we also want to celebrate our first ever female wrestling championship which was yesterday at the Westchester County Center where we had of course our two of our our tiger female wrestlers take part and again was a history making event and a time for world's wrestling in our region so congratulations to all of all of our tiger athletes as they wrap up the winter season that is thank you Steve I am going to rely on my fellow trusty Neil Haver there seems to be a mistake in the agenda and is placeholder the off isue a student report so what do we have to do I would say I don't really think we need to do anything because we're not voting so why don't we just say as a part of the superintendent report he is going to en enable Isabel to tell us everything we need to know and now for the highlight of super okay so on okay so before we begin this is a little personal note but I did mention last time that the seniors were getting their cheese mentors so I'm happy report that I got Mr Walker so we have some exciting things but I know a lot of the seniors are really excited about that you hear me better now okay so moving on this is a little while back but on January 22nd we had our incoming nth grade orientation so Rising freshmen and their families were given a presentation on what to expect at their time at chhs and then they walked around to different apartments and got to ask questions which I thought was really cute on January 24th we had as Mr Walker said a Witcher concert was really successful I think we all did really well and then we were in the gym it was it was a nice moment it was my last M concert but I will say it's been a great time at ch yes and all the schools are actually doing the violin and then the Cs ping Kong tournament which is an sfc thing we'll we're doing our preparations but we have a date set it's for March 20th 2025 and the proceeds of the tournament will go to the Greg the Greg Rodriguez fund which supports our students the traveling and school based trips programs like that speaking of school based trips yesterday a group of chhs students out on their trip to Spain I believe they're going to Madrid today and this was led by Miss Bina and miss glassenberg so thank you to them this is part of a wonderful exchange between two high schools that allows students to practice their language skills and explore abroad and on the flip side we will be receiving a group of 23 students and their advisers from a high school in laal France called weet and they will be guests of C family from February 24th to March 9th and I will say I do love the program as I did travel last year and that's it thank you so much moving on to item 2.4 about assistant superintendent for business Denise Harrington Cohen be an update on 2025 2026 Revenue budget good evening so tonight we are going to discuss our preliminary Revenue budget thank you you sure I can't use it okay A little safety so tonight put our agenda for this evening first we're going to review the governor's executive proposal and state aid proposal we're going to look at a state aid comparison for the District based on her proposal we are going to review the property tax cap terminology and calculation and our Revenue budget recap overall and then discuss some advocacy and next steps we'll begin with an overview of the governor's budget that was released on January 21st of last month overall we're looking at a 3.6% increase in spend spending current fiscal year Surplus is about 3.5 billion which is fairly healthy compared to last year's post balance budget for the year there's a gap of about four billion and over a two-year period about 7.4 billion though these numbers are at risk considering what's going on at the federal level and the potential implications of hold back of federal funding I think New York state receives 5.5 billion in federal funding so that's a big chunk of money so state aid what her initiatives work for state aid so she's recommending a $1.7 billion increase which is about 4.8% safe harmless provision is preserved so that was at risk C hormon is a safe Harless District which means that if the formula reduces our our foundation aid for any reason that we would be held at the previous years's level so that was preserved we're looking at a minimum of 2% increase to Foundation Aid which is our largest Aid category so a study was initiated called the Rockefeller study to look at the inated formula for foundation Aid the study brought back some recommendations some were implemented most were not just because of the complexity of the formula and the diversity of the school districts in New York State one item that was that was well received was that the 2000 census poverty data so that's a factor in the formula that is now being replaced by sa which is a small area income and poverty estimates that's a dynamic number so that number will change year to year which allows for adequate growth in that portion of the formula also pre reduced lunch is replaced by economically disadvantaged data that's supplied to the state on an annual basis and the maximum sharing ratio which is another component of the formula was increased from 91% to 93% as far as other recommendations you Universal meals there's a recommendation to add an additional $160 million to the budget as a subsidy for the state sub to subsidize the balance of the federal funding for school lunch it is right now as as it's proposed it only applies to school districts participating in the national school lunch program which we are there are more than a handful of districts within the county especially that do not participate they at this point would not be eligible for that funding and that the logistics of that has not yet been shared also distraction free learning which requires districts to adopt a policy Banning the use of cell phones during the day there's a $ 13.5 million allocation for storage devices and other other items that might assist districts in enforcing this recommendation may we can use the acrylic exactly just all I think about are Co scream to inase the smartphones I to interrup so these are State a ctions again Foundation Aid our largest Aid category is expected to increase by 2% which is equivalent to about $100,000 Transportation Aid our transportation Aid Factor has gone up slightly along with our expenses so we're looking to see approximately an additional $64,000 there Transportation Aid and building Aid are both and Bose's Aid are both expens based Aid so the aid that's generated is based on our previous year's expenditures and there is no talk about modifying that formula at the moment most of our other Aid categories are fairly studed with the exception of building Aid which we are seeing almost an $800,000 increase in building Aid and that is a result of our future facilities plan so as we as as we progress through the plan we will then ban or Bond the financing of that and then receive comparable Aid to offset that cost so we are looking at about $800,000 in building just so we can understand that we're looking at additional $800,000 of state aid for portions of the future facilities project that have been done that we will file final cost estimates sometime in the next few months and money will be coming back in 2025 26 to offset the increase in our debt service so our debt service is up about 900,000 this year and that is the offset hence our budget neutral project say that's plan for yes we when we or start the facilities work that was initial plan that this debt would that would be covered by sure I mean so one the one point about that is that we've completed enough work even with whatever delays and SNS we have had that we will based on your best estimation be able to file file and and get money within this upcoming f it's it's going to be all hands on deck because we have about 20 reports to file based on how many projects we have just related to the Future facilities plan a difference in both these anything significant this is an expectation that just a slightly lower amount of services and that number changes that number is generally off a little bit I mean based on what happens you the course right okay try to keep everyone awake for this portion of the presentation except forar never seen Omar so we have the just some some lingo and some terminology here so the property tax cap three critical numbers that we go by in in the formula so tax L tax levy limit before exclusions that's the highest possible tax levy a district can propose prior to exclusions it requires simple majority 50% plus one a super majority is needed if you exceed the tax levy limit the tax levy is reported to State Controllers every year prior to March 1st the maximum allowable tax levy includes exclusions so as you'll see in the next portion of couple of slides down the exclusions that are within the prescribed formula for allowable ex exclusions oh one that proposed tax levy that's the amount of money requested through the levy through the prescribed form that the district can Levy for their school life thanks so as some of you know who a lot of you have been here for quite a while so chapter 97 of the laws of 2011 implemented the tax cap formula in 2012 2013 it went on for about five years it was being voted upon annually and then in in 200 18 it became permanent the law restricts the amount that school districts can Levy and increase their taxes the property tax levy limit to school districts Levy not assessment so assessments and tax rates are determined by the town assessors so for us it's Portland and New York town the the levy amount is portioned throughout both of those jurisdictions fers approve the budget not the tax levy because again that's a prescribed formula by the New York State Controllers ordinance can I just ask you because it's been it's been discussed so recently with connection to housing in the district can you explain to me the because I don't know I'm asking the difference between why the district the district levy and the village ly or the budget process there and how it differs because they have suggested in the past that we can break our Levy I know I keep asking you this so municipalities are subject to different laws school districts in order to break so and I and I don't want to speak too much about the municipalities because I don't know exactly their process or but for school district in order for us to surpass the levy we would need a 60% already on our on our budget and historically it's not something that we have done under District No our district has always always been at or below the 11 yeah so to suggest that we could just do it to access different funds for proposed we we could I have to be honest a lot of districts are are talking about piercing the lovey because now after 10 plus years the compounding effect of that restricted revenue mean our tax our tax L our biggest source of Revenue and it's one of our only it's ta it's taxes in state aid so if you're continually restricting that over time the compounding effect of seeing inflation up here and growth in your Revenue Source down here it it's it's to impact districts significantly and I guarante to you that more districts are going to begin to pierce the cap also with the loss of s refunding and the growth of inflation over time and that impact would be felt by that so so if you were to pierce the levy that would mean that the the levy let's say the levy was 45 milli ion and you needed to bring it 46 million to balance your budget that million would be dispersed equally among the assessments within your jurisdiction so just want to add one other thing about the difference is school districts are the only municipality or public entity in the state that requires the vote of of the public all municipalities and other public entities are subject to the 60% for override for the village that decision is made by a board that consists of five people yeah so the village by a majority vote of the board and override the tax levy cap and on the village board agenda yesterday was a resolution to authorize The Village to I'll call it break the tax levy cap doesn't mean the village is going to do that but they have gotten authorization by a vote of the village board not the public but village board to have that ability if they desire we could only do it by saying this is a budget we propose and we need support of 60% of the voters at the annual meeting what is there what is their cap m i I don't even know what that cap their cap is also 2% yeah it would be 2% and I don't know the degree to which the adjustments that you're going to talk about in a moment apply to The Village but they basically said we're going to assume that Authority because we can do it by majority vote and so we don't even need to say anything other than perhaps explain why they've gone over whatever the cap is that applies to them and before they vote has the village board to adopt that budget and then that information will be available to the voters the voters desire to do something about it so that's that's a the major difference between the village the town the county and school districts like ours thank you so here we have the the tax cap formula We Begin always with the prior year l so this number is critical because as I as I mentioned over the years some districts have including hours periods of time have have lowered the tax cap to for example during covid difficult times lower the tax cap once they lower the tax cap even if your allowable Levy is let's say 40 million and you bring it to 39 million that 39 million is your starting point not what was allowed it was what you what you utilize so that is also restricted growth so we start off with the prior year Levy and we multiply that by the tax-based growth factor tax-based growth factor is Brick and Mortar development within the community any any quantity change Factor it new housing enhancements to property that would increase their assessments any measurable improvements within the taxable boundaries so this year it's [Music] 1.04 it's that is down from last year which was 1.59 so that's valued at that's a loss of about 85,000 then we have this is this is the prior year portion then we have pilots from prior year so last year was our first year for pilot and Pilots are payments and L of taxes it is an agreement that is made between a developer and the village or town that waves the tax the tax value of that property and Implement a p so this we were in the early stages so that amount was a little bit overstated than the our actual pilot amount but it was it was brought in at 70 it U materialized at as about at about 44,000 which you'll see lower in the fourth incidentally as it relates to last year when that 70,000 was booked it actually lowered the tax base a bit so if it were 44 it would have been tax base would have been slightly higher but we had only estim from The Village at that point and if you could because it was my understanding our understanding that the pilot payment to the district under the agreement that was signed by the village and the developer talking about Maple common was 70,000 that we should receive one plus 3% 3% bump each year or the 20y year life of the pilot after 30th after which it would go to full valuation why is that number 4472 instead of 70 2,100 because in speaking with the village that there were other entities that that 70,000 was a portion to so it was a portion to the Village okay yeah so basically the 70,000 total and since our taxes are portion a portion like 57% or 60% or whatever of property taxes paid that's why it's 44 and we would anticipate that next year it'll be 3% higher than that and that's what we are and 3% and three okay thank you so then we take prior year Capital Levy exclusions multiplied by the allowable growth factor so the allowable grow factor is the lesser of 2% or inflation so if inflation is 3% we are held to the 2% allowable tax levy if the if inflation is 1% we are held to 1% Pilot's current year then we take Pilots for the current year out which is 44702 any available carryover from prior year and then that becomes our Levy limit for exclusions and I apologize I normally have this on one slide which can help me show you a critical piece of the formula but I'll go back back so the capital tax levy exclusion for the current year is 2.8 million and again that is our debt service that's what we pay out for our debt less our building Aid Greg if you could just go oh hold on one second so look at line nine which is 2,836 and GRE if you can go back to line four it's 2 Mill 2,714 those two numbers are very critical within the formula because any variation if we have 2 million one year and then 4 million the next year it will cause a spike in in the the levy for one year and then it will cause a a downward spike in the next year so it's really difficult to manage your revenue and finances when you have those spikes so we we aim to maintain those two at or about the same level if at all possible you can go back expect then there is a capital exclusion for pension expenses that are increased by more than 2% which is not the case this year so there's no exclusion for that bringing us to a total tax levy limit of 572 that is U 2.6% increase to the levy value at 1.1 60203 is the district planning to override the C no or actually we're not seeking to receive voter approval to override the C well well it's the budget so yes did you have question always always I don't know if yeah I don't know if it's appropriate now but I think at some point you may want to give us some thoughts about what we might anticipate and maybe it's later on I'm TR just tell me in terms of effect of any decrease that might occur in federal aid and how that might affect the discussions like you just said no intention as of now to recommend a budget with a tax levy my tax levy percentage increase greater than 2.6% but I think we should all as board members and members of the public just kind of be aware of what potential consequences could be as you've seen them and as your colleagues have heard about them so we we receive approximately a million dollars in federal funding between our school lunch program and our title grants and why am I missing one school lunch title Grand 611 and one other Universal PR now and Universal thank you Universal PR [Music] yes sure thank you Anna yeah so about and none of those three programs currently appear to be at risk un fortunately but thank you for bringing that up so this is just a couple of years in review of our inflation factors and allowable growth Levy so as you see 2021 our inflation was 1.23% that became our allowable growth factor so we are constrained when it's low and we're constrained with it's High then the the dark gray line is inflation and the shorter orange line is out allowable growth so as you can see at least for the last four or five years we've managed to deal with inflation on the expenditure side and stagnation on the revenue side then our tax base grow growth factor so you can see there was a pike a spike around covid a little after and then a sharp decline again and then again this year we're seeing another decline essentially level with 202 right yeah yep so our Revenue budget Pro jection so we are payments and move taxes is down slightly County sales tax has held strong this was just such a relief to school districts has really held strong even throughout covid we're expecting that to be slightly higher this year interest earnings we are projecting only we are projecting it higher only because our projections last year lower than than interest rates interest rates were much higher than expected so our projection last year was low we're even though it's 50,000 above last year we are still factoring in the fact that that we are expecting interest rates to to drop a little and we have building use fees other Revenue expecting a total non-state Aid increase of to 119,000 state aid we're looking at $869,000 increase and then we have appropriated fund balance and reserves that are utilized to offset expenditures and to balance budget shortfalls those numbers will be determined once we determine the final budget value to offset that last year we designated approximately 3. seven in reserves and fund balance we have strong reserves in our district and we will be utilizing those undoubtedly in the years ahead the allowable growth factor again was a 1.16 million in increase in Revenue so some advocacy opportunities so many of these are coming from ASO which is the association of school business officials there are so many as you know who sit on advocacy so many initiatives I apologize if I didn't put one here right now we're talking mostly about finances and operations so revisions to the tax cap making the allowable growth factor greater than 2% or the change in CPI adopting regulations addressing change changes in the taxable status and calculation of the tax-based growth factor which as we've seen here we've seen growth yet the the rate has gone down because of formulas that have existed for many years restoring the growth Aid formula so previously there was a growth Aid formula that allowed districts who had spikes in enrollment to have their aid adjusted in the current year in which they had to to provide services and make adjustments for that growth increase so there's advocacy to return to that increase in the $330,000 salary cap for career and Tech education to provide more opportunities for students seeking careers in that area electric bus transition updated building Aid allowances to allow for infrastructure needs establishing policy to support districts with the implementation challenges which are many and extended timeline for implementation and there was no discussion about that this year yet many districts are concerned about how they could meet those those deadlines and then lastly extend the public sector IR rer waiver which is set to expire in June and that reduces the the maximum allowable earnings of a previously retire retired state employee so that we can Garner some of that experience and knowledge back in our districts there's a a shortage of business officials there's a shortage of superintendence there's a shortage of principal so allowing that to occur would helpful so next steps we will monitor the legislative budget proposal which has typically been better than the executive budget that's expected in March monitor state budget development and federal initiatives which could impact the governor's budget review School building and Department requests we are meeting regularly with our building lead ERS and directors to review their budgets prepare fund balance projections and continually assess our current year performance and then finally review enrollment projections which we'll talk about in a moment and staffing needs for 2526 so our next budget presentation will be on the 27 and we'll do General support operations and propositions oper operations is building and grounds and transportations then we'll go on the March Vision maap technology and Athletics school buildings curriculum instruction and pup Personnel March is a really fun budget month and then April we'll have the superintendent's proposed budget our budget adoption property tax cap adoption and the Bose administrative budget vote followed by the public budget hearing on May 8th and or public vote on May 20th and Trust the election and our 10e celebration always visit us on the web on our at our website or if you have any questions about the budget you can email me at budget. questions trust.org can trust just and that concludes my presentation anyone has any questions a quick question about School meals so you mentioned that there's a money in the federal line to fund some school lunches and then there's the proposal in the executive budget for state level money for I think it's Universal school so how does that how do those two interact are they separate interact now is that students who are eligible for free and reduced meals there's really no reduced any longer because the state subsidized that so if you're eligible through direct certification Medicaid snap or otherwise or if you file an application with the district and your income meets those guidelines then you become free and reduce the federal government pays a portion of your meal and then the balance that they don't pay is reimbursed by the state what the state is proposing is that in that it would not only include those eligible students but it would include all students so right now some districts under the C option Community eligibility provision I believe is is the term those districts currently now have free meals for all because their proportion of of eligible students is is greater than for example cents so once you once you reach a certain level you become C eligible so that Federal money would still be used for the eligible student population yes and then the state balance it would require that we would still need to submit that paperwork for oh yes yes that and more so that right so the federal government picks up that portion and then the state's only respons so the bottom line for families students will be if the state's proposal is adopted we will have no charging we will not charge our students this doesn't go to faculty and staff as thought to pay but we'll be charging nothing for students for the meals and we will just have to I guess monitor what the cost is of the meal so that we can get reimbursement from the state but no money out of pocket for our students that does not include Snapple and chips so it's just a a a eligible meal yeah yeah I think do we have Christina on is she here oh there she is hi can you hear me so this is Christina vas Christina works with suff Western suff bosi she's one of the demographers there and Christina is going to walk us through the methodology of the demographic report talk a little bit about our historical perspective and then talk about our projections moving forward thank you so much for coming Christina so this is moving to item 3.1 yes the demographic study thank you for having me can you hear me okay yes thank you for your patience Christina no problem okay so you don't need my notes I don't know if you need to make it bigger or not but it's up to you I don't know if there's a way to do without it but it's okay that's okay as long as you can see it perfect so again thank you for having me on behalf of the Cronin Harmon Union Free School District the Western sopic Bose's office of school planning and research conducted this study to assess recent demographic factors and enrollment Trends to prepare projections through the 2033 2034 school year since 1985 the office of school planning and research has completed more than 1,400 studies for districts throughout New York State we help districts plan for the future by preparing comprehensive longrange planning studies these reports research review and analyze demographic Trends and historical enrollment patterns to develop student enrollment projections for the district Studies have been complet completed for districts in Duchess NASA orange putham Rockland suffk Westchester and other New York state counties so here we see the key components typically involved in a study it is divided into two main sections demographics and enrollment the demographic section focuses on various factors including birth rates housing data population statistics and the enrollment figures for non-public and charter schools these elements are essential and understanding the broader context and background of the populations being studied the enrollment section focus on the trends observed over the past 10 years the patterns of student migration from one grade to the next and Analysis of birth persistence these aspects are crucial in tracking and predicting changes in student enrollment over time by analyzing both components we then calculate projected enrollment over the next 10 years by District school and grade level here we see the accuracy of Western suic Bose's enrollment projections from the 2223 school year as you can see the projected K through2 enrollment was 1,525 students which matches the actual enrollment resulting in the 100% accuracy rate on the next Slide the chart shows the accuracy rate for enrollment projections from the 2324 school year the projected K through 12 enrollment was 1,534 students while the acttion enrollment was slightly higher at 1,571 resulting in a difference of 37 students and an accuracy rate of 97.6% the chart also provides a breakdown of enrollment by grade configuration comparing the actual versus the projected numbers in order to ensure we're using the most accurate and upto-date data these are some of the research sources that we used just give you a second and now we'll move on to the demographics so this graph shows Westchester County recorded 12,799 birs in 2001 since then we can see that burst declined more than 21% with slightly more than 10,000 burst record in 2021 although there was a slight increase compared to the previous year the lowest level of this historical period was in 20120 where there was 9,634 births [Applause] recorded during the historical period from 2008 to 2021 the number of births within the school district has fluctuated within 64 births in 2011 and 98 births in 2017 the current data shows that there were 81 births in the 2021 in the school district this shows the district resident population has showed a steady increase from 2000 with 8,667 residents to 2020 with 9,667 residents so here we see the age structure of the resident population so from 2010 to 2020 we see that the resident population age has shifted the segment of residents age 19 years or younger decrease from 27.3 to 25.4% while the share of senior residents age 65 and up has grown from 14.7% to 19.3% the median age of residents in the district increased from 44.2 years in 2010 to 45.1 years in 2020 we also see that housing turnover in the school district was at the lowest during the historical period in 2014 when 88 units were sold subsequently sales have fluctuated with a peak of 156 units sold in 2021 and as of 2022 118 sales were recorded we also see that the median sale price increased to $777,500 compared to the prior year and now we'll move on to enrollment this chart shows there was an overall loss of 9,973 students enrolled in Westchester County school districts from 2013 to 2023 now let's look at enrollment at the cro and Harmon Union Free School District this slide presents both historic and projected student enrollment Trends in the district over a 20e period the graph shows that historical enrollment peaked at 1,701 students in 2013 school year before beginning a steady decline between 2013 and 2023 there was a loss of 130 students looking forward the projected enrollment from 2024 to 2033 suggests more of a steady Trends with an anticipated gain of 20 22 students bringing the total to 1593 students by 2033 this slide provides a detailed breakdown of the previous data specifically for grades K through 4 the historical data from 2013 to 2023 shows an enrollment high of 627 students and a low of 551 students resulting in an overall loss of 37 students over that historical enrollment period looking ahead the projected enrollment for 2024 to 2033 shifts with a high of 617 students in 2028 and a projected low of 578 students in 2033 including a further loss of 12 students this slide illustrates the enrollment trends for grades 5 through eight from 2013 to 2033 the historical enrollment data from 2013 to 2023 shows of high of 534 students and a low of 472 students resulting in an overall loss of 61 students during the historical period the projected enrollment for 2024 to 2033 fluctuates with a low of 457 students in 2025 and a high of 520 students in 2029 indicating an overall gain of 31 St students during the projected 10 years here we see enrollment trends for grades 9 through 12 from 2013 to 2033 the historical enrollment data from 2013 to 2023 shows a high of 540 students and a low of 475 students resulting in overall loss of 32 students during the historical period the projected enrollment for 2024 to 2033 indicated a continued decline however a small gain in 2033 results with an overall gain of three students for grades 9 through 12 here we see new housing projects in the district so there were three projects that are currently in the works 25 South Riverside Avenue Apartments are anticipated to yield seven students 43 and 45 Maple Street are anticipated 18 students and lot a as they're calling it is anticipated to have 11 students these anticipated students are not included in the totals for the projections because we do not know specifically what grades they will be in and we don't know for sure how many students will be there but we like to project these anticipated students so that the district has an idea of what's going on in the future and now let's just look at some factors imp impacting the projected enrollment so the district enrollment peaked in 2013 when 1,701 students were enrolled and losses have been recorded in six of the last 10 years kindergarten enrollment ranged with within 100 and 118 students in all but three years of the historical period there are currently 127 students enrolled kindergarten cohorts are expected to range between 111 and 118 St students during the next 5 years subsequently enrollment is projected to be slightly lower level ranging from 100 to 112 students each year between 2029 and 2033 the incoming kindergarten class was smaller than the exiting 12th grade class of the previous year in eight of the last 10 years this trend is expected to continue in eight of the next 10 years with losses between 3 19 students expected in those years migration ratios show year-to-year fluctuations on average the district gains or maintains students transitioning to most grades grades 1 through 8 and grade 12 however there are average losses are recorded in transition to grades 9 10 and 11 thank you I'll be happy to answer any questions thank you any questions couple of questions that I have which is one of the things that I noted is that when we go back to slide 16 SL and slide 15 what slide 15 indicated that in the past five years between 2018 and 2023 in the county there was probably about a two and a half% decrease in the number of students enroll in schools of all all schools and accounting during that same period per of time we had fluctuations but we had no decrease so I guess my question is what is the basis for the conclusion that between 2023 and 2033 our enrollment will show a moderate decrease followed by a moderate increase so that we will have 12 more students in 2020 2033 as opposed to 2023 and I realized as you 22 rather I'm sorry and you said of course that this does not include any of the projections of the new projects in the district that are mentioned on slide 20 I really want to understand how we are able to for our planning purposes think that we're really not going to have to look for at more sections more staff in middle school and high school how how do how do we square that with the fact that we've been more we've had less loss than the County as a whole so we look at the trends so what is what's great about the district is the migration ratio so students are transitioning from one grade to the other and there's not a big loss in those grades there is some loss when it gets to the high school level we do see students leaving the district between the grades nine just grades nine 10 and 11 but it's very small losses and you're actually gaining students in grades 1 through 8 and 12 so that kind of balances itself out we are also looking at births in the specific district and so when we calculate the births and we follow them through to kindergarten onto high school we can see that there is going to be an increase or steady level of enrollment because of those births whereas the birth let's say in the county is going down the person in the specific district is going up so we can use that as well to project you please explain us the methodology in projecting the new housing student numbers I'm sorry the housing I couldn't hear you the new hous the impact of you have estimates in terms of anticipating anticipating student yeld for our new housing projects I'd like to understand what we to calculating these estimates sure so we use ruers multiplier so there's a formula already in place where you look at specifically the amount of one bedrooms two bedrooms that the apartments will have you'll look at whether they're affordable units whether they're rental whether they're for whether they're for purchase and then using the ruers yield multiplier you're able to determine how many students will come out of that understanding is there different multipliers that you can use is that not can you explain why you chose this one and what the exact number is so we've used this for a long time now we've actually had housing projects in the state tell us that that's actually been the most accurate as well and as you can see from our estimated projection for the district in the past that it has worked there are others that some can use but we've we've always referred to this as being the most accurate I can actually shared the actual projections that we use I can I'm more than happy to share that with you as well what we use to to figure this out that you have been accurate and the accuracy that you are are relying on is based on our district and not this new expansive growth in terms of housing devel right right so we since we don't know when the projects will be completed we don't include those numbers in our projections we offer them to the district so that you are prepared that when these housing projects are completed that this is what could the enrollment could be but we don't include that because like I said we don't know for sure how many students will be at the end of the day in the project we also don't know how long it will take and sometimes there are changes that are made so for example lot a was supposed to have I think a 10% affordable units and now they're all affordable units so that definitely changed the amount of students that we anticipated so as the projects continue and changes are made it can also change the amount of students that we can anticipate so asking about specifically the slide that says new housing project in the district and the anticipated student field and how you those numbers so we use a ruer yield so once we I don't know if you're familiar with it if you've seen it you if you look at you're able to see exactly how many one-bedrooms how many two bedrooms if they're affordable housing if they're rentals if they're for purchase and so once you plug in all those numbers as a formula that we use and then it tells us exactly how many anticipate anticipated students there are I think she's asking for the multiplier if you could explain that to us like what is the multiplier I don't have it with me I did share it with Denise I can get that for you right now we it's all in a formula that we have but I can get you the specific multiplier if that's what you mean so on your on slide 20 it states anticipated for 43 May right and it is my understanding that that project has been completed that project is occupied we probably have information concerning the number of students who have actually enrolled whose addresses are 4345 I think we also had at least indications from the village or the developers of how many prechool AG children are are living in that I'm not sure about that so my question really is since this report is being presented Ed now but one of those project is the our understanding completed the that should change both the projections in slides 16 17 189 right because it's already been completed and perhaps also change the slide 20 because you you will be you can be looking at those preschool age student children who are living there if that information is available so just if I can just speak to Maple for example so Maple we generated about eight students from Maple however there are 17 children in that development which is close to that 18 number because of most of those or unfor of those students are preschool or not school age they are not factored into our number and then I believe a couple of those students are attending other districts so that number okay so that number is is is fairly accurate as we we now know but it's not it's not a pending project we also know there's been discussion in the community about the possibility of at least one other project that quite possibly will be proposed more formally in the spring which is 425 South Riverside across from the supermarket we don't know the configuration so I guess all I'm saying is that this new information both with regard to the opening of maple Commons information you've provided and and the other developments development at least the one that we're talking about in M it might make sense in the next year to revisit those slides on 16 17 18 19 and 20 to see what's happened and that and that is our intent good I do the multiplier that we used for not a was the one bedrooms was 007 and the two bedrooms was .16 so you multiply the units by the factor to see how many students are generated from there and we we estimated 11 yes so I just want to add this was a 23 24 school year so it is a little outdated but I we wanted to present this but when we do the updates that will definitely be in in the updates and we also reached out to the towns and the villages to make sure that when we do the update we have the most accurate information so I do want to point out this was a 23 24 school year report that I'm presenting that was asked to present also just for comparative purposes there there's another ratio that is often used it's called the Puma ratio so when I used the Puma multiplier the 11 went to 17 which is is the factor that is used in some of the Westchester County school districts some will combine they'll say let's take a combination of puma and Ruckers and then a historical number as well but as the distribution of affordable house hous in changes as so in other words if we flip this if we said okay it's going to be 46 one bedrooms and 54 two bedrooms it changes the number considerably so and even we were talking about if they're rentals verus versus purchasing that also changes the the numbers significantly so we don't have the exact details for that but right now we do anticipate that if there will be rentals be 11 students stand right now is proposed to be ownership ownership exactly and that's been on the table for some time hasn't it's not a new new thing it's but it is I don't believe it's it's definite the developers taking to the table right now right so that that would decrease this number considerably ownership would decrease the number it would number ownership would in no own decrease decrease this number both according to the record and the the Puma both of them yeah okay what about historical Cen because Cen kind of know that I I don't think we can really say that because the fact of the matter is that there has not been any significant development in croin since B was built and that's already years we had but in terms of the toal arrest and H well ha Bay yes but aeroc Crest is the total number of units by by comparison to this is minuscule arrest is what 20 20 single family homes and one of these stud yes but one of these developments is units and that's I mean it is Tiny by comparison but not per per student like just through the simple math on aeroquest you have 20 homes you have two children per home that's 40 students from one development which is significantly more than what you're talking about with multiple apartment units here yes because you are dealing with larger larger double size I know you're saying like there hasn't been any significant development in the village since Barry man are like AR half mve Bay there's other things that have made in very different in order of magnitude I think well I will students that were added from Arrow Press in terms of the total number in terms of the total number of units the total number of bedrooms that is being that was added by a development like air request is very small by comparison to the total number of bedrooms that are being added by proposals like well I I would just say because we we could debate this yeah but I will point out you just as I recollect we have more students from Half Moon Bay than had originally been anticipated for a townhouse development of the type that was obviously light lot a is being advertised or marketed or to the extent it is as a trans oriented commuter based location we don't know what's going to happen but I'm just saying our projections for the board as I see it in the shortest term is going to be how do we look at these numbers in a year two years but pretty soon after that we are going to know about these projects and we're going to then be faced with actuals rather than proes so it's it's obviously a it's an academic exercise to some extent to talk about this it is but the fact that when we talk about this in theory and we air on the side of less students versus more students as a district we're less prepared true and which is which is not what we do in any other area of our of our projections we're always conservative in terms of making sure that we save revenue or that we put things away that we have insurance policies and we're being asked by the village and by projections like this to kind of say trust us don't prepare for this no this we've been historically right but in no other area of anything of of what we do do we say I'm sure that'll be fine and and and I agree with exactly I've completely agree H with what you said I think it's though you know when we are talking out the 220 2025 26 budget that will have less of an impact than in the Future Part of the issue and the reason why demographic studies in my experience over the years have been done a lot of it has to do with space availability now what you know if we knew that we were having a large influx such that we really needed to think about space configuration that is a discussion worth having and worth having even with these numbers because we're also going to have to talk about Staffing right additional classes additional teachers in particular grades but I guess to not disagree with you we need to take this the board and the administration now in the future you really put that into our planning as we talked about all the other things about Vision map and opportunities we we need to keep it in mind also think that we need to start having conversations with the village about representing this accurately to voters and to the public and in terms of how this potentially could impact the district because they're kind of like break the tax levy it's only 10 students it's not it's potentially 10 10e track salaries that we're having to add to meet one section more per grade over the next 10 years and I mean ask Den how much that costs yeah while they continue to issue pilots and Portion portions of that money to themselves well I and I think that is also even though I I I think we we need to have those discussions but I I guess I would say different entities and their different agendas and we can discuss we can set forth our feelings and we will see and to be clear this is not a commentary on that agenda at all this is a commentary on allowing us as a school district to appropriately prepare for that and being transparent with the public about the actual implication or the impact on our schools agreed that is it not a commentary on anything other than we should be working with the best information possible and there should not be any sorry we should it should be you should all be working from the same sheet and it should be an honest representation of what could potentially happen the capacity and I just want to say to Dr vas we're the reason why we're having this discussion is not to cast doubt on what you have presented but just to make sure that we as a governing board and I mean I have doubt I'll be honest about that okay but that's but that's not why we're having discussion we're having discussion among ourselves to see what is the purpose of going through this exercise and how we will use it yes absolutely I appreciate the discussions if I if I may have a question on pages four and five so the because each of our buildings has unique characteristics I think looking at it in aggregate K through 12 is really meaningless measure because as you increase the sample size the standard error goes down and you can't take a high school T student and put them in in elementary school so I'm really interested in looking at the the per building differences and and looking at the 2022 23 projection and the 23 24 projection Direct Al they seem to be aligned where elementary school was over projected and middle and high were under projected was that factored into the projections later on through 33 yes we we use that to make sure that our projections are up to date so in in this case I believe it was a 20 324 sorry the slides are yes so the birth rates were a little lower than anticipated but the Kindra Garden was higher which sometimes happens where the birth rates are the lowest for the projected time but the income in kindergarten was higher so if we see that our projections unfortunately are a little lower than we would think sometimes there's students that leave the district that we can't we can't really understand why they left we don't have that information we really go with the trends so we use that in our formulas moving forward to to make sure that we change the anticipation of how many students might leave versus how many are going to stay versus the birth rate to the kindergarten ratio so we make sure that those projections are changed moving forward when we when we put input our formulas and then if if a about page 17 and 18 so the relationship between the growth from 22 to 23 in p through 4 from 567 to 590 that's what 23 23 students shouldn't in 20 between 23 and 24 for the Middle School shouldn't there be a if you assume that the that 23 number of students are equally distributed among the grades I would have anticipated a jump or that those students graduating to middle school and seeing a slight bump but it doesn't happen can you explain that I mean am I thinking about it right or I'm just trying to understand so you're saying from the K through four in 2023 22 23 there's a big jump right and in 24 for grades 5 through eight there's a there's there's a the fourth graders a gradu in fifth grade if I were to just evenly distribute or divide the you know that growth PR 7590 evenly among five grade that's what four and change let's call it five students so five students are going to there are five students more that are goinging into physical year 24 in the middle school but the middle school is apply could be the graduating class was higher right the gradu so what we're seeing is the graduating classes are higher than the incoming classes so for example the incoming kindergarten is lower than the graduating 12th grade and so that eventually through the migration you'll see that also transitioning you see that jump in ninth grade and or in the high school that's not happening unless you're saying like right so every grade we have every grade has lower students or less students than the decade prior right seeing and then we're also seeing losses in migration from n9th grade 10th grade and 11th grade so we're seeing a few students that are also not going back to the school if you see the report we also break down each school by grade level as well so you can see the projections you can see the historical rment through each school by grade level and then you could also see the projections for that as well I'm not sure if you have the reports in front of you I was wondering that this is more of a question for administration and and if we don't know this yet then press you could include in the weekly do we have a sense for that migration students that are not returning in after 8 n or 10 why they say they are leaving but do have any kind of indications as to reasoning and what's going on there any Common Thread to that I think that that's typical in high school would you agree Christina we you see that as a trend in high school a lot of times students are making their own decisions of where they're going instead of kind of the parents dictating where they're going so a little more freedom in that sense and we also see them when they're going into high school possibly moving away as well but there aren't it doesn't look like there's a large amount of students leaving because there is an overall gain that we're projecting in the high school but there is enough that it's noticeable that you're gaining students in the other grades but in those High School grades you're losing a few students every year yeah I've heard anecdotal reports related to this the most the most and admittedly this is an absolutely anecdotal evidence but most of the otes that I hear about have to do with Athletics and availability of athletic programs that moving into a larger District or moving into a private school that offers athletic opportunities that a very small District like our own cannot we certainly hear that not I think we could say that's the we have no idea whether that's the majority by any stretch of the imagination well I also think we get some of those students back after a year and then I think we lose some students to like Masters yeah that's something we can look into i' curious questions thank you very much thank you appreciate it have a good evening all right thank you thank you Denise mentioned of some reports that accompany this presentation are those things that we should take a look at sure I did I did include them in the weekly okay Sor there's a link to the within the weekly to both the presentation and the and we will also post it on our y anyone else have any more questions on this topic no ma'am moving on item 3.2 the 2025 2026 School recommended action so the new business the demographic stud there's no recommended action right item 3.2 2025 2026 school calendar recommended action be it resolved that the Board of Education hereby approves the 2025 2026 school calendar as presented so moved second question give me just a moment look one okay I'm good wait sorry just one thing and I guess I know this was done by the calendar committee and I know there are some variations from the Bose calendar some holidays that the Bose provides we know that our policy is that we do not provide transportation to private schools we do provide transportation to both on days on which our schools are closed but both SE is open I guess my question is I know B's calendar days are for certain holidays religious holidays that we have not included is there any discussion of that like e e defeater and I'm pronouncing that correctly that's one of them and I recall and I'm wondering if there's been any consideration about the fact that we may you know how we deal with those who observe those holidays number one and number two whether those may be something that may in future years provide even more constraint on us any thoughts on that or what one factor is with our CBA with the union contct we actually have extra days than bosis we we found it very very tight quite honestly a lot of the holidays that would have been potentially into consideration fell on weekends this year so it was a little bit of a luck with regards to many U of the Multicultural holidays it it would be nice to recognize all of them right now I think we're up against some very very tight parameters with the 187 requirements and those new holidays that have been mandated by the state that we take off so okay I appreciate the other thing I think for the public to who may not have been looking at this is we do have four weeks in this proposal for the late March early April break as opposed to I know the last year other years we've had to kind of say well it's not going to be the full five days continuous days Monday to Friday look calendar yeah so I'm glad this works out in a way that works out for families and and for staff the J poting to your question certainly if there are more mandated holidays from state or federal government it will continue to just tighten what is already incredbly schedu for example when we new year I think it's February 17th that occurs during our break anyway otherwise that would have impact and typically the counter committee meets multiple times looking at iterations this time we met for about 25 minutes there really isn't any other option with our colletive bargaining agreement obligations and where certain holidays fall just any flexibility favor motion carries item 3.3 discussion of the 2025 2026 Board of Education meeting dates sorry not be adopting this okay is there any discussion anyone no I I think they're fine and one thing that I do note is that we or meeting is scheduled for the 10th Thursday the 10th which I know we've had problems in the past when we've tried to do it right around July 4th week of July 4th some people take off so I think July 10th is good and then and I know the only other issue that does come up is the Tuesday work session one of the things that has been on Tuesday April 21st for the bosis vote one of the things that I know has been lobbied for over the years is to move that away from a specific date which is determined by posters I guess all posters around the state to a window we would have to break off of the Thursday consistency but we'll see what happens with that item 3.4 board policies for first reading I will refer to the chair of the policy committee thank you Anna there are a number of policies for first reading the policy 1740 relates to an update with regard to our relations with non-public schools and in particular the provision as we are required to do of books and of other instructional materials and electronic materials to certain students who are attending non-public schools it's really cleaning up a policy that has been as sack for a long time me years and years so with regard to policy 1925 and the two exhibits the policy and those exhibits have not been changed or even reviewed since 1994 the implementing regulations that cover interpreters actually was adopted in 2000 and nobody May a c of my faults as much as anybody else ever looked at that between then and now one of the things that regulations talk about is providing interpreters for parents or Guardians with hearing impairments we have are recommending to the board and I don't think it's done in many other or maybe any other districts to include in our provision of interpretive Services those who need interpretive services for language reasons nowhere else in our policy says that we will make a commitment to provide inter ative services for those who are not primarily English speakers even though we do one of the reasons why this came forth is because our original our current policy states that our district office will maintain a listing of those folks who will provide interpretive services for the hearing impaired however we don't maintain a list there is no such list we actually what we do and Dr Paul has has said this to the committee is that when interpretting interpretive services are needed for hearing P or otherwise we either have staff who can provide that or we use bothies as a resource so that policy has been the recommendation is to modify the policy to incorporate what our practice is the other thing is that those two exhibits are exhibits for someone to request an interpreter if you're very impaired apparent and the response but those are not used somebody sends an email somebody calls they say I need an interpreter an interpreter is provided so we don't need to have exhibits in our policy manual that are not used the last thing is the policy is policy 2.1 admission of foreign students what that deals with is specifically students who are in who are not residents of the district as defined by the education law and federal law because they are here on a J1 Visa as part of the foreign exchange program or here as part of an F1 Visa where they have the right to come to the United States on that F1 visa for one year and can be extended to engage in educational Pursuits foreign students who attend colleges are here on an F1 Visa or trade schools or whatever under the regulations of of the Department of Homeland Security immigration Naturalization Service or CIS whichever one it is one of those initials the a student can get a F1 Visa if they're in a foreign exchange program where they will come to our school as part of the exchange program we'll have a sponsor we will provide them as this policy is suggesting and as we do with the right to attend without payment of tuition as part of the exchange program to participate in extracurricular activities and to have transportation if they would otherwise be eligible for transportation and the way we've stated this if the student is in the 12th grade and they're here at time of graduation they won't graduate with a diploma but they will be recognized with a certificate of attendance and be able to participate in graduation and go to the prom and all that other stuff with regard to F1 Visa holders under the strict interpretation or regulations of Department of Homeland Security those students can attend high school and cannot attend elementary school a public elementary school they could attend a private elementary school but not a public elementary school and those students can only attend if admitted in advance with the payment of full tuition and the tuition to be paid before enrollment so that's a very different different relationship those students as policy proposes would also be allowed to participate in extra curve activities would be provided transportation if otherwise eligible because of their the place of their residents I should point out one other thing in the next section on Old business and I wanted to just explain why the policy on transportation for nonpublic students or non-public school students has been removed is because in research that I actually did day before yesterday or maybe it was yesterday I discovered that the a school district is not required to provide transportation to a student student on an F1 Visa or a J1 visa to a nonpublic school because based on commissioner decisions that student is not a resident of the district when their parent Guardian is not a resident of the district and the where wherever that student may be staying is not the folks or the adults with whom they're stay do not have the authority to serve as the student's parent or Guardian I should point out one other thing because I know there had may have been some discussion or thought about this in community this policy does not address and does not limit the right of someone who is here on a non-immigrant Visa who is a resident of the district District to have their children attend the school the school our schools so for example someone who is in District because they are an H1B they have an H1B visa and their Childs with them and they are a resident of the district or they're on an E1 Visa as an executive they that child because they reside in the district and would meet the residency requirements for being in the district that child those children would be permitted to enroll in the district and so that's the 8413 has been held back just so that it can make clear that the district will not have responsibility to provide transportation to someone with J1 or F1 Visa to a nonpublic school but other than that which is somewhat longer explanation than perhaps I thought would happen but that's where we're at I know you're all laughing because I crated it a [Laughter] bit is if there are any other questions on those policies that are on for first Reading Please get to me get to the get to the policy committee we will discuss them before the March meeting and the 8413 and 8413 R will be Hope on the agenda for second reading and approval in March thank you welcome thank you moving on to ongoing business agenda item 4.1 policies for second reading recommended action be resol with the Board of Education hereby conducts a second reading and adop the following board policies as presented so move second question so we we discussed these all previously or we you had them we the policy committee asked if any board members or the public had any questions about any of them we heard none and unless there are any questions or discussions let us move forward with thank you all in favor I I opposed abstain motion carries congratulations st's a little bit and Sh that was a trunk I say with the over under got little ways to go me out instru personel recommended action resolved of the Board of Education hereby accepts the instructional Personnel resignation of I DC elementary teacher for the purpose of retirement effective July 1st 2025 and employee number 663 for the purpose of retirement effective July 1st 2025 so move second question all in favor iOS abstain motion carries moving graening shins item 6.1 establishment of new scholarship create green scholarship recommended action be a resolve with the Board of Education hereby approves the establishment of the create your dream scholarship in high school second question i' just like to to add the purpose of the scholarship is giv to a graduating senior who intends to pursue a f Parts related field in college reference given to student most in need of financial support all in favor I opposed abstain motion carries thank you very much to ham mccre for her generous donation item 6.2 donation from social Contracting Inc for the era esus Memorial award 2025 recommend action he at result the Board of Education greatly accepts a donation in the amount of $1,000 from frano Contracting Inc as contribution to the Erica Memorial award at quary school second the question this is a donation that comes to us it's come to us before it's reoccuring and it is to honor the memory of Erica Yus who has taken very early in life it's given to a graduating senior who's planning to continue his education in the field of science research other criteria considered overall GPA community service activities Sports and employment favor I oain motion Carri thank you very much to contractor donation item 6.3 donation C Gerard for the Michael J Gerard baseball recommended action off the Board of Education greatly accept donation $250 from the from c as contribution for the Michael question this is awarded to a graduating senior baseball player who has demonstrated good sportsmanship and character and outstanding effort to try his best and is a team player I I would just like to add that Kathleen gerardi we should recognize her as a retired but long time employee of the district who's former district clerk a former secretary to the superintendent and her husband Michael who I think people refer to as Mel was really a major supporter of Youth Sports and particularly baseball in our community for many many years thank you all in favor I oppos abstain motion carries thank you very much to cathine for explanation item 6.4 donation from Chef for musical instruments recommended action it the Board of Education gratefully accepts the Grant from the quot Education Foundation in the amount of $8,000 for the purchase of musical instruments to be in band and Orchestra programs in the district so moved second on the question I motion Char thank you so much to Chef for continuing to support our schools in so many areas and in particular for these instruments I love hearing our bands play so this is very exciting moving on to the agenda item 7.1 recommended action be resolved the board ucation hereby approves to compl agenda has presented second on question y all in favor Iain motion Carri you will now move into ouru should say their nameing school district residents and not any comments about a specific person staff student or Haring District those comments are [Music] to compliment the administration the presentation of the budget always do a good job over the several months preparing the budget and enlightening the public to precisely what's going on your process should be copied by all the other meetings that I got to where it's not quite as U certainly detail and honest like also com compliment the administration for the safety concerns they have with electric buses if you remember we paid three times what a bus would cost 66 passenger bus would be $450,000 per bus and $100,000 in ground inurance Serv just kind about $1.5 million in 3 where we would normally spend $500,000 or less with the problem with crashes and incinerations of of passengers in electric cars featured in the news over the last two weeks three incidents only which was in Westchester that concern could also spread to the bus BR har which contrary to the advice of U those that knew rushed into this and with the public fully behind you understanding rushed into this and maybe there's nothing to be turn about but I remember gasoline school buses gasoline vehicles that were used to transport population so I'm happy that the administration is jumping ahead of this you as a board should get detailed reports on your C Le that's electrified to see what dangers what problems it has because you are ultimately just like safety this building which was neglected for years until incidents happen you should get ahead of the curve and be wired into there you'll notice that the Villager prot just repurposed some of its electric vehicles because of problems with those Vehicles as they were used thank you so I'm glad the administration's ahead of that and is conducting special safety classes but you should get personally involved item two is that historically in our area but in Pro you've done a lousy job teaching about socialism and communism and at the purpose putting that young people have drifted toward these ideologies over the last few years and the reason is is unlik Nazism where you can show the film and the concentration camps and so forth we haven't done the same job with the Communist Chinese or what happened in the Soviet Union or the gulags etc etc and perhaps it's a fear because so many people in cro more Communists and I'm not judging them people do different things at different times but we should not be afraid to look communism thank you thank you yeah so we held a meeting of the advocacy committee on February 11th and did several things one was to review the governor's budget which I will not go over in detail since Denise did so in her presentation but we covered a lot of the things that she mentioned one of the one of the areas of focus for us on that in that meeting was getting more of a sense of the cell phone policy that is included in the governor's executive budget and I think just posed some questions in the conversation about elements about the self open policy that remained unclear just a couple of examples it is while it is clear that the proposed policy would apply in school grounds it is not clear as for example what would happen if or how the rule applies on buses as an example or when students leave campus to say for example go off school grounds for lunch so these are just some examples of areas where we felt that there was a need for more clarity on the cell phone policy and proposal cellone policy proposal and with I think a concern a general concern that we a general concern that it that we voiced before around the need to look into more options for schools and districts to be able to adapt Solutions based on their own unique needs so we noted that as one main concern we also noted that well in addition to the cell phone policy we looked at the fact that there are some legislator meetings coming up I believe there's one happening tomorrow with Senator Pete haran state level Senator and it started to just create a list of items that we want to bring to elected officials during the legislative session so questions around things like the cell phone policy and recommendations regarding the cell phone policy as well as some areas within the budget that we have questions about as well we did talk about the the electric bus mandate as well in our conversation and noted that as an item for to have discussion with legislators I believe the deadline is still 2027 for districts to go fully electric 27 you can't purchase exactly you new and then 2035 is the 2035 right to Electric so just with an eye towards that timeline has not changed in the latest proposal it seems like the state is wanting to kind of see how it goes as we get closer to that date but I think it's an item of discussion right with legislators as far as the realisticness of of that deadline the 2027 what's that Exceptions there are we not qualify there are yeah I think that's right so we have that on the list we have some upcoming dates to pay attention to I guess in the conversation on regionalization there's a meeting on February 27th work session where we're going to be covering follow on regionalization and then that will be at both we won't be able when I do I guess it's polling yeah since I'm on the B Court I will discuss that little bit and you didn't and a March 12th bis regionalization meeting happening at p.m so I mean that's just a very quick summary we'll have the minutes up on that meeting shortly but that those were the main items and we're going to keep U on our radar any other further meetings with elected officials to discuss these various items and if Sarah would add us I think I think we should wait until so Sarah's attending the meeting with Senator heram tomorrow and it might make sense to do our legislative advocacy update after that so we can go over what she's able to cover tomorrow I attended the meeting with assembly member lenberg last week the only other thing I wanted to add is that we officially the advocacy Committee just needs to highlight for the policy committee that if the cell phone legisl the cell phone piece of the budget becomes a thing the school boards have been challenged or will be required to adopt a cell phone policy by August 1st 25 we have decided within our commit that we're I think going to continue to hold a little to see what happens before we start working on that but just formally you know that needs to be passed over so that we have visibility to it on the Poli committee I I'm assuming that the reason why that deadline exist is because what the governor says if it is adopted in the final budget will be in effect in right September and we will not know whether there's going to be a whole lot of flexibility right and if there is no flexibility then it's a very easy thing to pass or or work on if there is some flexibility and I know many district ours included have talked about the as the said the why will be good to have some flexibility to meet individual conditions that will you know that will make I'll work a little more substantive more substantial via the one house process they could land on a different date on implementation different just as a matter of house keeping how long does it usually take is but to come out with a recommended policy when something like that happens is it pretty Qui Ur I look my summer months being spent drafting it probably is pretty quick on something like this because they will be working together with the governmental relations folk to know you know what they have to turn around but like for example when we had the requirement to put in the workplace violence prevention plan and program with a 30-day deadlines they got it out and immediately same thing with yeah okay thank you Communications sure I'm so sorry I'm not looking at it and we can go on audit just so the full board knows we're going to meeting at sometime in March we had initial date but that doesn't work because of the Jewish holiday but we will fin State and get back to everybody Communications all right so we met on the 23rd of January and we discussed the budget Communications which are underway and we will continue to see lots more from Denise regarding our budget information so we'll continue to work on that and keep an eye to make sure that things are out so the community is well aware of what our budget is we did work and sent to the board the draft process protocols for the me the Boe so please send any feedback that you have to the communications committee so work at our next meeting to finalize that and turn that over to board development keep was part of their board governance documentation the we also worked on we talked about the the flowchart of District contacts which is up on the district website and adjusting said that there was some initial intro information about the the the role of the board as as an over We are continuing to work on the heing public opening and closing statements and we had tonight we saw our first student recognition at meetings so that was really exciting to see that come to fruition and we're looking forward to having more of those at our meetings and then yeah we'll be continuing to monitor work with the district to look at social media and website engagements ways that we can continue to impr our Communications that's all got policy and at the same time you could just do the adoc committee and come we don't have to go let NE go first okay policy met on February 5th the policies that areed for first reading were discussed one of the things that we discussed and I will bring to the board's attention is we discussed something that the board had tked the policy committee to review which was is the policy 2325 on video con video participating in board meetings by video with without providing the location of the board member participating remotely in quote extraordinary circumstances we came to the conclusion we recommend to the board that no change be made in other words that we not adopt the provision that would permit us to have such video video participation one of the main reasons that we discussed is that if one if someone were to attend the meeting on extraordinary circumstances without noticing the location of that individual under public office of law 103A the board must provide members of the public since they are not going to go to the location where that person they don't have the right to go to the location where that person participating remotely is that the board must or any public entity who's having such a hearing must provide the opportunity for the public to participate in the meeting such as with the hearing of the public through Zoom or other other means like that and we just felt that given the nature of the technical issues ETC that we might have in putting that together and also running a meeting that it really is not worth it board member can participate by noticing their address and and participate as an observer not as a voting member by obviously watching watching the meeting I can't participate by speaking but can hear what's going on but the other issue is that if you do this 103A option you are still required to have a board Quorum at the location physical location where the meeting is held so you can't just say one person's in the room and everybody else is on by video so we felt and we bring it to the board because we were asked to discuss and give our recommendation that no change should be made to that policy with regard to the items that we did not get to there are a number of policies relating to recruitment hiring Personnel matters regarding professional staff which had been reviewed by John Riv and we are prepared we just went out of time because in oh we did I guess we did it in 1 hour and 16 minutes so there were people who are keeping our committee on task see no he's keeping us and with regard to the ad hoc committee we met I think it was January 30th or somewhere around then nope not whenever it was somewhere during that week but whatever date we met we continued to work on the social media policy we're not done yet we finished our discussion of policy 0105 and for the TR Council to give us advice for that policy on Equity inclusivity accessibility will be ready for presentation and consideration by the bo it was January 24th okay thank you and it's my hope that we will will have that ready for the March meing I have a feeling though that if there's going to be extensive discussion at the same time as we're discussing budgets and all the other things that we're be discussing on March 13 we'll have to figure out how we can have enough time to do everything thank you is come on there we go okay so we'll be very fast we also had like a a a robust and quick meeting but we got through a lot among the topics we discussed were the superintendent evaluation timeline and process as you know that's part of our responsibility as a board so we discussed how we might enact that at the end of the year and that is an ongoing conversation between board development and our superintendent we also spent a lot of time talking about the board goals that we proposed at the last work session here took the opportunity to sort of break down the language dig into it a little bit along with Steve for administration so that we could really ensure that the types of District specific professional development we proposed doing align with sort of everyone's availability and sort of make good use of District administrator time because we're thinking about sort of creating some opportunities for learning for the board that also allow us to learn specifically about how the district works so we're going to continue to talk about how to enact that and refine the goals in a way that's really actionable and bring those back but it's not going to be probably until after our next meeting we want to remind you that just because we haven't fully articulated and set goals in stone doesn't mean that we don't still have the goals and that we're not still working on them they don't have to be set in stone for us to continue with that process and they are multi your goal so they're not going to be over by the end of this year the last thing that we talked about was just in terms of our own governance function and the improvements that we're trying to make on that front we are going to be reaching out to set dates for a Spring retreat at which we'll be able to sort of evaluate how we've done as a board and what we feel like we need to change and improve we're also talking about a summer Gathering becoming sort of like an annual thing for this board so that we can confirm and reconfirm with ourselves potentially any new trustees what our Norms that are and what our governance expectations and Protocols are so that we can start off the term every year with a unified vision of how we're going to support each other and move forward the last two little things that we still have that that are in the works are our write up of of committee responsibilities that we're going to fold into this board governance kind of document that were crowd sourcing from all of you so any committee that wants to share information about how something works they can share it with us we give you a place to put all that stuff and all this will eventually inform our trustee on boarding guide so that future trustees will sort of be able to dive in with a how-to handy document that helps them get get off to the get off to a strong start with all the fun things that we do every year that's the good thank you sure moving on to pulling up oh do I I don't know if I I'm sorry we're not I'm trying hold on quickly I mentioned and I know mentioned about reorganization meetings at the B's meeting would meting on Tuesday there was discussion of what the process of regionalization discussions will be the two meetings that we talking February 27 and March 20 March 12 that was are not the same that discussion is not going to be the same it's going to be so if boards are not able to attend on February 27th as we are not able to attend the district superintendent Bole said that either they will try to schedule additional or alternate days perhaps on a Monday or a Friday he said and or he would be able to come and meet directly with Boards of component districts such as ours who can't make it on the 27th to have a discussion about those items who might actually be trying to get two or three boards to come together to have that discussion you basically take care of alleviate some of the burden on him but either way they want to get the input of all of the districts in in the Bose region that will inform the submission that has to be made on April 15th he also said that at the moment 16 of the 18 component districts have agreed to and are participating in this development process and he anticipates that the other two probably will join in at some point particularly when they realize that if they don't join in any of the funding that's going to come from SC for implementation they won't be part of so I don't want to stay away from that quick question did did Neil mention anything about whether the the strength and needs survey that each of the the component districts submitted whether that survey would be something that he would share with with component districts ahead of these convenings or at these convenience or he did not say anything about the structure of what would be presented he did indicate that to the extent that there was similarities in the strengths and needs by districts that would form part of the discussion which would then result in the one page one one page submission that's going to be done on April 15th and I guess the work that comes after that yeah just have a couple of things oh are you done oh my my stage voice okay so I attended attended I watched online last week the nisb capital conference and I will note that the recording was sent out by Danielle raso today so I would really encourage everybody to take a look at it the governmental relations team of NYSSBA does a really great job of breaking down the governor's proposed budget and there are also several different panels with with legislators with people from the governor's office with s and there was actually a really interesting round table with some of the Albany journalists who have covered politics for some years and certain what they have seen in terms of Trends with this this budget and and prior budget so I would encourage everybody to take a look at that recording if you're able I also wanted to note that on the 30th the LHC held their annual legislators Forum happy to say that it was very well attended we had about 117 different District participants that were signed up for that event and we had a good number of legislators and had a really robust discussion about the governor's budget and about where where LC saw some legislative priorities and things that the the legislators could think about as they are crafting the their one house budgets then I also wanted to note that westput will be having their next Money Talks series of lunch and learn webinars on Friday March 14th at noon so you can register for that through Denia and also there will be at the end of March on 31st will be a 7M webinar so that aim will panel discussion and this here is a very timely timely discussion on students social media and cell phones so given given the potential cell phone ban that is being put forth by the governor I think that would be a very good thing for everyone to attend I do have stuff in sure it's not a lot but just two little things are less committee related and more fund related so I had a chance to go to the rivertown's Orchestra performance it was I now two weeks ago where our local rivertowns Middle School orchestras come together this year it was held at Sleepy Hollow high school and our Middle School band and members of our Middle School orchestra members of both the middle school band and middle school orchestra joined with students from I think I want to make sure you get the schools right Terry Town ausy us Peak Skill there's one more because it's five I can't remember what the other or I I don't know creepy creepy perhaps but I think that that's probably Terry town anyway I apologize to the one that I'm not remembering now it's going to be like recorded in perpetuity that it was also 10:30 it's late but it was a great performance and they had so much fun and I had so much fun being in the audience just watching how much our students enjoy playing so a nice connection also thinking back to the Chef Grant from earlier this evening which actually we didn't talk about it in detail but it was sort it's in part designed to ensure that our students especially at the elementary and middle school level have access to instruments in school buildings that they don't have to transport on buses because that actually can be prohibitive to students taking up larger instruments like the cello and some of the big brass instruments that you actually can't easily transport back and forth so it's really it's a nice connection into that pipeline of becoming lifelong new sessions which I think is really really great the other thing I wanted to just give a shout out for and I know you've already heard about about it from Mr Walker and Mr Paul but I had the opportunity to attend an excellent enl technology Workshop a couple of weeks ago and just see our see our District's Team kind of in action explaining and helping families and parents use the many sort of like resources that we have in their native language as they need to so it's a really great well attended event and a really nice Community moment so I wanted to thank you all for letting me be a part of it and I had a great time just watching you all in action was awesome thank you yes I attended the Village bicycle and pedestrian meeting meeting on behalf of the district we they normally hold the meeting on a day that conflicts without our board meetings or work session so it could go but it did not conflict this time discussed basically not that much that affects the district directly they talked about the updates in the go wall Cleveland Circle we paving and plantings there there different places one of the things that's going to be happening through project mover which folks may not have heard of that is the ability to have electric bike stations to basically rent and bikes and talked about the placement of where those may be don't really affect students but they will affect they they could affect families who are looking for that and they also talked about when Earth a is going to be happening and they want to relaunch the slow down broen campaign to update the signage and to do more work so that we can have we can have more attention to speeding and traffic safety while all those Rising high school students get their driving that's a so that's that's I guess the Su yeah our discussion I just wanted to quickly highlight I have registered for be March 14 like a hot date everything's going on that day live virtual superintendent valuation Workshop which is my understanding is it helps explain super EV well yeah yeah hosted by NYSSBA right which is it's hosted by NYSSBA which is the program that we used work in conjunction with the superintendent to as a board conduct this annual review if anybody else is interested in doing that I would ask you to please talk to Denise I know it's virtual it's a half day event but in the past it's always followed on the board president to kind of like manage some of the input in that and that has always been in the capable hands of Sarah so I thought that I should probably brush up on my skills with respect to that El techology given my love techology and then I also just wanted to give a shout out to all of our winter sports athletes who have are coming to the end of their Seasons thatting their senior games and I want to say just what a wonderful process and tradition we have here and I've seen it obviously in other high schools but the the a of getting your fellow teammates to to lift you up as a senior and the the different things that I've seen the teams do is just it's a really must be a very difficult time to come to that last game your senior year playing your sport and to have to be celebrated by the community who always comes out your parents to be surrounded by family members loved ones friends fellow teammates it's just really been Harding as we build up to my favorite day ever which is graduation and you all Fly Away tigers so Tigers don't fly maybe ours too right a Flying Tigers fly ERS but that has been very hard for me and I would encourage anybody I think track has theirs left and then there's all the spring Senior Games so I would encourage you if you can to to try and attend some of those events because it's really just great to watch that is all I have I have the right number of schol it was actually for schools from mine oh good for you didn't forget tell people would be very happy did not include Irvington moving on moving out of oh there was actually one other thing I wanted to say I apologize because I know it's late I'm you to my board members to the extent that you are hearing from concerned community members regarding changes to policy or foring anything that's rolled out by the new Administration I've had great success in in in turning over to contact building level leadership and to contact obviously Steve directly for clarification reassurances I think it's important that we make ourselves we start to have communication one-onone with individuals who are concerned in this community about changes that are being spoken about on a national level that's what I have to say about that moving on to I for the next Board of Education meting grou that's what we need y and then action item 8.5 executive session recommended action res education hereby enter into the executive session to discuss and exempt subject involving legal advice from the school district attorney SE to attorney client privilege second question all in favor I I oppose motion carried we will now enter into executive session at the close of executive session we will e